A burst pipe at 2 a.m. is stressful enough without having to search for the right unit key. During an emergency, delays and uncertainty can make a difficult situation harder to manage.
Electronic key cabinets help reduce that risk by keeping keys secure, guiding authorized staff to the keys they need, and recording key activity. For property teams, that means a more organized response when the pressure is on.
Get to the Right Key Faster
With HandyTrac, an authorized employee selects the unit and reason for access, then follows the system’s instructions to locate and scan out the key.
That process can help your team spend less time searching when responding to an urgent leak or maintenance issue.
Keep Key Access Controlled
Emergencies can bring extra activity to the office, but key security still matters. Electronic key cabinets help your team maintain controlled access through individual employee credentials. HandyTrac also offers biometric fingerprint verification on equipped models.
Keep employee permissions current, use individual credentials, and close the cabinet after each transaction to help prevent unauthorized key access.
Know Which Keys Are Still Out
HandyTrac’s audit trail records who checked out a key, when it was taken, the selected activity, and its return. Keys Out reports help staff identify keys that are still checked out.
These records can help managers coordinate handoffs and follow up on missing returns. After the emergency, they also provide a clearer account of key activity when reviewing the response or answering resident questions.
Plan for Power Interruptions
Emergency planning should include what happens if your electronic key cabinets lose power. A dedicated uninterruptible power supply (UPS) provides temporary backup power for a HandyTrac system. Available runtime depends on the UPS and its condition. Online reports and alerts also depend on an internet connection.
For a longer outage, authorized staff should know how to use the cabinet’s manual backup key and a current key map. Store the backup key securely outside the cabinet, protect key map information, and document manual withdrawals and returns. Printed maps can become outdated as keys rotate, so follow HandyTrac’s outage procedures and audit keys when normal operation resumes.
Review our storm preparedness guide for details on backup access and returning to normal operation.
Make Electronic Key Cabinets Part of Your Emergency Plan
During an emergency, your team needs quick access to the right keys and a clear record of who has them. HandyTrac’s electronic key cabinets help reduce delays and keep key activity accounted for, so your staff can focus on responding to the situation.
Contact us to learn how HandyTrac can support your property’s emergency preparedness.
