Implementing an electronic key system can be rewarding for many reasons, the most apparent being an improvement in community security; but how exactly does one accomplish this task?
Step 1: Review your community/facility needs
Prior to selecting and implementing an electronic key system, it’s important to review your community or facility’s needs. Start by asking yourself the following questions:
“How many residents does my community have?”
“Which electronic key control features are most important for my community?”
“Do I require bilingual options?”
“Does my community use Yardi software?”
If you have trouble answering any of these questions, that’s okay! We’re here to help. Contact us at your convenience to speak with a sales representative in your area. They will be happy to answer any questions you may have and layout all the options suitable for your property.
With these questions answered, it’s time to begin the system selection process.
Step 2: Select a system
– Stunning touch screen displays
– Instant reporting
Step 3: Installation
Using the tutorials and resources provided by HandyTrac, installation is a breeze. Simply visit the Resources page to get started. And, as always, if you run into any trouble, give us a call!
Step 4: Training your staff
Once you’ve installed your system, it’s time to gather the troops and begin training. Here are a few tips to get you started:
Emphasize the importance of key control. Present and future staff should understand that key control is a top priority for your community. Emphasize that a key system ensures their protection as well as yours.
Keep the process consistent. Once you have the system in place, make as few changes to the process as possible, with possible exception of completely revamping it for security reasons. Every time you change the procedure, you’ll have to retrain your employees.
Make the process as simple and straightforward as possible. This may seem a little paradoxical considering that a secure system requires multiple steps, but if those steps make sense to your employees, they will memorize the process quickly, and it will become second nature through repetition.
And vualá! Your electronic key system has been implemented, providing valuable security and peace of mind for community managers and residents alike.
For more information about HandyTrac, contact us today.